Policy & Controlled-Document Management
Every policy current, approved and on the record
CAQA Policies is a policy and controlled-document-management system for education and service organisations. Draft, review, approve, publish and archive from one governed library - with acknowledgement records, review dates and legislative mapping built in.
Part of the GRC family - pairs with CAQA GRC.
Documents you can stand behind in an audit
- One current version of every document
- Approval and acknowledgement on the record
- Review dates that never slip quietly
The Library
Everything a controlled document needs
From the first draft to the archived record, each stage of the document lifecycle is governed - and provable.
Policy drafting
Draft in a structured, controlled workspace with consistent templates and a clear owner from the first word.
Read more →Review
Route drafts to the right reviewers and capture their feedback against the text, not in scattered emails.
Read more →Approval
Formal sign-off recorded against the exact version approved - who, when and in what capacity.
Read more →Version control
One current version, numbered and dated. Every change tracked - no duplicate copies drifting in inboxes.
Read more →Publishing
Release approved documents to the people they govern - controlled, dated and visible.
Read more →Acknowledgement
Ask readers to confirm they have read and understood - and hold the record for audit.
Read more →Review dates
Every document carries a scheduled review date, with reminders before it falls overdue.
Read more →Related procedures
Link each policy to the procedures, forms and work instructions that put it into practice.
Read more →Legislative mapping
Map documents to the legislation and standards they respond to - and see the coverage.
Read more →Archived versions
Superseded versions archived automatically - retrievable with their history when you must show what applied when.
Read more →How It Works
The lifecycle, as a routing slip
Every document follows the same governed path - so the process is the audit trail.
Draft
A policy is created or updated in the controlled workspace, from your templates, with a named owner.
Review
The draft is routed to reviewers; feedback is captured on the document and resolved in place.
Approve
Sign-off is recorded against the exact version - approver, role and date held with the document.
Publish & acknowledge
The approved version is released to the people it governs, and their read-and-understood confirmations are recorded.
Review on schedule
The review date arrives, the owner is reminded, and the cycle begins again - with the old version archived.
CAQA ERP Suite
Part of the CAQA ERP suite
CAQA Policies is one module of the wider CAQA ERP suite, where governance, operations, finance and learning tools share one family of platforms.
Explore CAQA ERPGet Started
See your policy library, governed
Talk to us about how CAQA Policies would hold your documents - we will walk you through the library with examples that match your sector.